This position will be open until filled.
Job Summary: Position supports dean, associate dean, or department chair. This position is responsible for performing highly confidential data entry and background checks, compiling reports, performing basic accounting functions for assigned area, maintaining student records, and conducting moderately complex research. Moderate level of knowledge of program and program requirements is necessary at this level.
Minimum Qualifications:
H.S. Diploma or equivalent and 4 years experience or a combination of experience and education sufficient to successfully perform the essential duties of the job.
Licensing Requirements: Required to be compliant with PA Child Protective Service Laws
Hiring Range: $33,105 - $41,38
Job Specific Task List:
1. Provide complex, specialized administrative support in preparing and processing highly confidential documents, preparing meeting agendas and minutes, maintaining departmental data and/or other related documents; provide administrative support to director(s) within department(s) and/or dean; manage calendar(s), set up meetings, maintain records. - (Essential)
2. Access confidential student information, such as clearance and medical history, to prepare reports on an ongoing basis for supporting the needs of the campus/department in placing students at multiple clinical sites; maintain student records to track student progress throughout the program; correspond with students to send acceptance/denial letters, coordinate orientation, set up advising appointments, and any other meetings/special events; may complete overrides for students. - (Essential)
3. Collect and review program syllabi. - (Essential)
4. Assist with the process of student admission into the clinical phase of the program as requested; assist with the creation of the online clinical application and with processing applications. - (Essential)
5. Assist with budget of clinical operations, monitor clinical contracts and site requests. - (Essential)
6. Ensure textbooks are available for faculty; oversee inventory and upkeep of instructional equipment; coordinate supply orders in order to maintain necessary office supplies; may transfer accounting funds. - (Essential)
7. Assist with special projects that may include research and maintaining files for accreditation reviews; may assist with student worker supervision and new student orientation. - (Essential)
8. Performs other duties as assigned. - (Standard)
Job Type: Full Time 12 Month
About Us: www.hacc.edu
Our Purpose: Learning for all; learning for life.
Our Diversity Statement: As an institution of higher education, HACC recognizes its responsibility to maintain an environment that affirms the diversity of people and ideas.
HACC embraces, supports, and actively pursues a policy of inclusiveness that reflects and appreciates the diversity of the community it serves and the world in which we live.
The Board of Trustees and the President lead HACC’s commitment to open access to education, diversity, cultural sensitivity, and equal opportunity in employment. This commitment serves to promote a college-wide environment of collegiality, inclusiveness, respect, and cultural competence.
Our Core Values:
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Excellence
- We set high goals and achieve them.
- We consistently perform above our own and others’ expectations.
- We provide exceptional service to all.
Innovation
- We challenge the status quo.
- We continually strive to develop new and creative approaches to the education and training needs of our communities.
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Inclusivity
- We promote respect, collegiality, diversity and empathy in all we say and do.
- We nurture awareness and cultural sensitivity to create a climate of trust.
- We create a learning environment that appreciates diversity.
- We respect the shared governance decision-making process.
Integrity
- We behave in a manner consistent with our core values.
- We are honest, open and truthful in our statements and actions.
- We provide the most accurate information available in all communication.
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